Integrated Payment Solution
Bill Back – Streamlining Expenditure, Enhancing Efficiency
You have full control over how you pay for your accommodation, meeting, or event, whether it's on departure, billed to your company account, charged to a card, or completely customised through our Venue Options bill back payment solution.
Our solution offers a fully managed process that removes the burden of individual expense handling. Using our bill-back system, we take care of payments directly and consolidate all travel expenses into a single, simplified invoice. This approach enhances clarity, improves efficiency, and gives you complete control over your business travel spend.
Designed for simplicity, efficiency, and cost savings, all managed by our expert team. With a single transparent fee, we eliminate the hassle of expense reconciliation while delivering a range of valuable benefits.
A simplified approach to payments
Employees can book with ease, knowing payments are managed without upfront personal expense.
For hotel stays, employees simply settle any extras beyond the agreed allowances of your policy. For events, you dictate what costs should be covered for each booking, ensuring full control. When it comes to rail travel, the entire pre-booked ticket cost is included - no surprises.
And when it's time for billing, your pre-agreed allowance guarantees that there are no overspends. Any discrepancies? We challenge them on your behalf, so you never pay more than expected.
Our solution eliminates the burden of travel expenses, allowing your team to stay focused while we handle the financial details with precision and efficiency.
Flexible options for every need
Our solution offers unmatched flexibility for bill back permissions and allowances, whether across divisions, departments, employees, or individual booking. With reportable expense tracking and compliance with your company policies, it makes travel management effortless while maintaining financial transparency.
Why choose Venue Options?
Seamless Expense Management - We handle travel payments, eliminating individual expense claims and reimbursements.
Flexible Billing Permissions - Customisable allowances to suit your business needs.
Consolidated Invoicing - Travel expenses combined into a single, simplified invoice, ensuring easy financial oversight and reduced admin time.
Pre-Invoice Audit for Accuracy - Three-point pre-invoice audit guarantees precision, compliance, and eliminates billing errors before invoicing.
Maximised VAT Reclaim* - Unlock savings with 100% VAT reclaimable hotel accommodation, helping your business recover costs effectively.
Extended Payment Terms - Up to 30-day payment terms, improving cash flow and financial flexibility.
* UK reservations only, not booked via a pre-paid non-UK supplier
Take the hassle out of your expense management with Venue Options
Integrate our bill back solution into your daily hotel, event, and rail bookings to simplify expenses, reduce employee stress, and enhance business efficiency. Let us handle the financial details while you focus on what truly matters.
FAQs: Bill Back Solution
Yes. However we offer a single and simplified package cost which includes all aspects of our service provisions, including our bill back solution, delivering clarity and transparency.
Absolutely. Our solutions are tailored to meet your unique business requirements.
VAT can be reclaimed for UK reservations where payment is processed directly at the hotel or venue. However, if the payment transaction occurs outside the UK, VAT will not be reclaimable.
1 Europa Court, Sheffield Business Park, Sheffield, S9 1XE
08712 881388
sales@venueoptions.com
reservations@venueoptions.com
Please Note: Telephone calls may be recorded for training, quality and security purposes. (Calls to these numbers cost 13p/minute at all times from a BT landline. Calls from other networks or from mobile phones may cost considerably more).
Venue Options Limited.
Registered in England No. 04169941.